v1 Atlas/Getting started
What is Lapitap
What the system does, who uses it, and how its parts fit together.
Lapitap v1 "Atlas" runs a laptop business from the moment a machine is bought to the day it is sold, serviced or written off — and keeps the books balanced while it does so.
What you can do#
- Track every laptop individually: product ID (barcode), serial number, full specification, prices, status, outlet, photo, upgrade and warranty history.
- Buy in bulk against vendor deals: a purchase invoice reserves quantities per category; laptops and parts are then received against that deal.
- Buy over the counter from walk-in sellers with Buy-Ins (ID captured, voucher printed, paid on the spot).
- Sell laptops, parts and accessories with taxes, discounts, several payment methods, credit notes and refunds.
- Run the accounts: every sale, purchase, payment, expense, transfer and refund posts a balanced journal entry; the Balance Sheet, Profit & Loss, Trial Balance and Day Book are always current.
- Work across outlets (branches and a Warehouse): move stock, restrict users to their outlet, report per outlet.
- Control access with roles and numeric permission codes.
- Protect data with scheduled database + media backups and one-click safe restore.
The two halves#
| Part | What it is | Who touches it |
|---|---|---|
| ACE | The web app you use in the browser | Everyone |
| API | The server: MongoDB, permissions, backups, updates, licence | Administrator |
Both run on your own server or shop PC; the data stays with you.
Words used throughout#
| Term | Meaning |
|---|---|
| Outlet | A branch or the Warehouse. Stock, sales, users and branding belong to outlets. |
| Deal | A purchase invoice from a vendor, identified by a deal code (e.g. V0103). Stock is received against a deal. |
| Product | A laptop (serialised) or a quantity item: processor, RAM, storage, graphics card, display panel, device, accessory. |
| Category | Groups products and decides which ledger accounts and taxes apply. |
| Payment method | How money moves (Cash, Card, Bank, Wallet…). Each posts to a linked ledger account. |
| Credit note / Debit note | A customer's (credit) or vendor's (debit) claim: a product return or a warranty claim. |
| Locked | A record that can no longer be edited or deleted until unlocked. |
| Cleared / Pending | Whether a payment's money has been confirmed. |
TIP
Screens you cannot see in the sidebar are simply not in your role. Ask your administrator — see Roles & permissions.
Where to go next#
Signing in → Finding your way around → Scanner, tray & labels.